Official Statement
Phil Bevan Trackdays
Update 13th July 2020.
Links for this weekends events have been mailed out to individual riders
IMPORTANT GENERAL CHANGES :
- We have added Thursday August 13th / Friday August 14th / Friday September 18th / Saturday September 19th and Sunday September 20th to our calendar. The Saturday September 26th and Sunday September 27th Trackdays are unfortunately CANCELLED.
- All riders booked for September 26th / 27th will be contacted individually and will take priority for rebooking the previous weekend (18th / 19th / 20th) / and or alternatives.
- Monday PM 15.27 13th July - We are literally waiting for clarification regarding overnight accommodation for this weekend from Carmarthenshire Country Council. As soon as we receive it the notice will be posted on our Facebook pages. . I’m not going to speculate the if’s / what’s or certainly the definition of ‘’Self Contained Accommodation ‘’ etc – let just get it in black and white. Did have a chat with the police at the weekend – they called in to have a look ….had a very nice doggy. Never been so glad of ‘’Social Distancing’’. Likewise access to the circuit ( Evening Thursday night ) will be confirmed.
- Participants may leave their machines and or vehicles at the circuit overnight but ‘’we’’ BARC Pembrey Ltd / Phil Bevan Trackdays do not accept any liability for any loss or damage incurred.
- Riders temperature will be taken before they collect their wristband. . Your details (temperature / name and mobile telephone number) are recorded for ‘’Track and Trace’’ requirements.
- The ‘’Formula One Café’’ will be offering a takeaway service with a limited hot food menu and several additional safety measures in place.
- Only participating Riders and one essential helper may attend the event. No one else, including spectating friends or family members including children ( under 18 ) , will be permitted.
- There is NO ‘’turn up and ride facility’’ – if you’ve not booked in ‘’On Line’’ previously, you will not be allowed in.
- Tyre and Suspension support will be as normal.
- Noise level – as per normal 96DB Drive By only. Make sure that silencer is fitted ! We had far too many riders failing this at the weekend. Some were easily back home for an early tea !
- This format will remain until the end of the season. ALL events are limited to 20 riders per group.
ENDS.
Update Thursday July 9th :
Yes its true, we’re back at Pembrey !
SIGNING ON
All Signing On procedures are now completed ‘’On Line’’. This includes the actual Signing On, The Safety Briefing, our Terms and Conditions and the COVID 19 disclaimer. The only bit you have to do is collect your wristband and bike number from the office as normal. Individual Signing On notifications are sent out via E mail 5 days before your event.
- If you have booked in for more than 1 day you only need to sign on once – but you will need to collect a new wristband and bike sticker every morning.
- If you have booked for more than one person it is your responsibility the other riders get this e mail and complete the Signing On process.
- If you do not fill in the boxes correctly the system will bounce you back – the E mail and booking reference number are vital.
- The system is Mobile friendly and we are looking to ‘’slim’’ this procedure down – but we have to start somewhere.
- Once you’ve completed this procedure you can have a copy and I’ll have one – so I know you’ve ‘’Signed On’’
IMPORTANT GENERAL CHANGES :
- Access to the circuit will be from 7.00am on the day of your event – once everyone has arrived, the gate will close. It will open again between 5.00pm and 6.00pm
- Under current guidelines, overnight stays either at the circuit or in the immediate locality - in ANY type of vehicle / tent etc. are not permitted. If trackday participants are found breaking this ruling further consequence may be incurred including banning of the rider concerned and the cancellation of any immediate trackday events. Once the situation changes we’ll let you know – but for the moment it’s not negotiable. We ALL have to exit the circuit by 6.00pm – and that includes us !
- Participants may leave their machines and or vehicles at the circuit but we BARC Pembrey Ltd / Phil Bevan Trackdays do not accept any liability for any loss or damage incurred.
- Riders temperature will be taken before they collect their wristband.
- The ‘’Formula One Café’’ will be offering a takeaway service with a limited hot food menu and several additional safety measures in place.
- Only participating Riders and one essential helper may attend the event. No one else, including spectating friends or family members including children ( under 18 ) , will be permitted.
- There is NO ‘’turn up and ride facility’’ – if you’ve not booked in ‘’On Line’’ previously, you will not be allowed in.
- Tyre and Suspension support will be as normal.
- Noise level – as per normal 96DB Drive By only. Make sure that silencer is fitted !
COVID 19 has brought us all some extremely difficult times. We, as track day organisers and Pembrey Circuit are 100% committed to providing you with the best secure and safe facilities we can. But – we all need to work together and these new procedures and the temporary loss of some facilities is the only way we can get back ‘’On Track’’. In addition this will be a learning process for us all, so your patience and help would be appreciated.
ENDS.
Coming Soon ! Additional Event dates - 17th / 18th / 19th July and Friday 14th August .
UPDATE AS OF SUNDAY 14TH JUNE 2020
Well, some Bad News and some Good News so we might as well get the Bad bit done first :
Our Events for Friday June 19th, Saturday June 20th and Sunday June 21st are CANCELLED.
The Welsh Government are due to make some further COVOD 19 updates later this week, but despite various rumours we do not feel they will make enough provisions in order for Trackdays to recommence. To be fair to you we have taken this decision slightly earlier than intended but looking at the most recent interviews made by Welsh ministers – well basically they aren’t making the right noises for us to restart.
We have not come to this decision lightly but with the help of Phil Davies, Circuit Manager @ Pembrey we all feel this is for the best. Phil’s like us, keen to get the bike Trackdays running again, so with his help, we are pleased to announce some NEW additional dates:
Friday 17th , Saturday 18th and Sunday 19th July.
Friday 14th and Saturday 15th August.
As I‘ve said these are totally new events in addition to our previously published calendar. There are some more to come – in September but we will sort that lot in a bit.
This is the plan and it’s important you understand this:
Everyone booked for the cancelled June events ( 19th 20th and 21st ) will be AUTOMATICALLY booked for the 17th / 18th and 19th July – same groups / same days as you’ve originally booked. Again we’ll be giving June customers priority but you have 7 days to confirm your attendance for these, otherwise we’ll put any remaining places up for sale.
Those that have booked for the June event will be E mailed directly with this notice and further instructions – so please check your spam and junk folders if u don’t get it.
Questions :
So if you can’t make 17th /18th and 19th July ?
There are limited places left for the 10th / 11th and 12th July and they will be filled on a first come first served basis.
Friday 14th / 15th August ?
Again, priority to June customers so e mail me within 7 days. It’ll then go live on the web site. Need more dates? Then check the web site.
And again…
All events are subject to the Welsh Government allowing us to run Trackdays. There is still NO OVERNIGHT accommodation allowed inc Camping / Sleep overs / Hiding in the hedges etc. Likewise, No Spectators or Children will be allowed at the events – at the moment.
All Signing On, Terms and Conditions, Safety Briefing and COVID 19 declarations will be completed ON LINE before the event.
Format – 3 groups of 20 riders max.
Tyre / Suspension support ? as per normal.
So to let us know what you’re doing ?
Please use admin@philbevantrackdays.co.uk and use your PBTD booking reference in all communications. If you do not, I ain’t replying...Please DO NOT use FB messenger / Text / What’s App – it makes life extremely time consuming and I need your E mail address anyway.
May 2020
Well, the Welsh Government have made some slight modifications to our Lockdown situation this evening , but unfortunately none that will see us going operational – So as of tonight all events are still On Hold – Wales is still in Lockdown ( ish…5 miles and 2m ).
I’m led to believe the next update is due around the 15th/ 18th June so we’ll have to all wait a bit longer to see what transpires. Today they said the ‘’Re opening of non essential retail business’’ or ‘’outdoor sites’’ are being advised to prepare to reopen. Alas I can’t see any of us qualifying for the ''non-professional elite athletes training facilities'' section, but we live in hope..
So while you’re here let me just go through a few mumblings :
All bookings for ALL events must be done ON LINE. As mentioned several times already - we all know the situation - it is your decision to book or not.
Looking into my rather large, quite weathered crystal ball if an event is cancelled the following will apply:
Bookings will be transferred to a future date of your choice FOC – (depending on availability )*
If there aren’t any dates to suit you refunds may be claimed – but there is a charge of £10 per booking / per rider / per day – and this is deducted from your refunded amount. *
Now with most of your cooperation I’ve now rearranged all of April’s and May bookings.
But there are a number of you who are yet to pay the balance ( £40 / £100 ). I’ll be straight - I DO NOT have the time or the energy to keep chasing you – we’ve been more than fair and sorted out your booking to the dates you gave us – now it’s your turn and settle up. If you are one of these people please settle up ASAP.
If you have booked for more than One Rider – I need to know their name ! Again, people are missing this important bit out.
This is why…
So we’ve established all booking are done On Line – so I have your Email address. The Signing On, Licence declarations, Safety Briefing / COVID 19 disclaimer etc will be set up one week before the next event. You will be directly E mailed with the secure link for you to complete these forms. Once completed - you will get a copy and me too. If you have booked for more than one rider ( but Agh ! I’ve only got 1 E mail address ) it is your responsibility to ensure the additional rider / s complete the forms. Again, once they’ve done it I’ll mark it off against the additional name/ s you let me have previously. Simples.
By the Thursday / Friday before the event we’ll have everyone signed in and ready to go. We will do one event at a time, so No, you can’t Sign On for August in June
So the next stage ( a bit like Lockdown ) on the morning of the event you’ll just collect your specific bike number and wristband.
There will more than likely be three very short socially distanced briefings ( I know Fast Group, you’re gutted but.. ). Riders booked in for more than one day ( in any weekend ) will NOT have to re Sign On again but WILL have to collect a new wristband / bike no.
There will be NO ‘’turn up and ride’’ places.
There will be NO Signing On paperwork.
NO Spectators - inc children / Aunties / Uncles etc
Only 1 helper per rider ( Details TBC )
There will be NO overnight camping etc. I know, I know …lets see if the law changes first.
Again, looking forward we are having conversations with Pembrey about some additional dates and some possible format changes but in the meantime, we have both agreed the following:
COVID 19 is a terrible virus and people are dying – it is as simple as that. These are unprecedented times and there are new rules that we all must obey – for everyone's' safety . We have agreed to limit the riders to 3 groups of 20 riders – it’s a lot easier (really ?? ) with these numbers and a well proven and liked formula. With all these new procedures, all the HSE / PPE etc means there’s’ a lot to learn, but if we all work together, we’ll have a great time and get to go home the way we came. You do your bit and we'll do ours, can’t be fairer than that.
Any questions please fire away…
Oh! and it’s still 96DB drive by noise limit. Just thought I’d throw that back into the pot.
Keep Safe and see you soon.
Alan and Phil.
*these charges may change in the future. Depends..
Meanwhile :
Phil Bevan Trackdays are a well established motorcycle trackday company based at Pembrey Circuit, South Wales. Operated by Phil Bevan and Alan Holland since 2003, we entertain over 1000 trackday riders over the summer season.
We are also assisted by a team of experienced Instructors, the Pembrey Bike Marshalls, Medical team and Staff.
We feel the personal service we provide enables riders at all levels to have a safe and enjoyable day so even if you're a complete Novice or experienced Racer you are more than welcome to join us.
If you'd like to know a little more - have a look on our Face Book site first https://www.facebook.com/philbevantrackdays/ and have a trawl around here or perhaps give us a bell.
Phil Bevan 07885 453 191
Alan Holland 07968 208 132
In 2015 we all linked up with a long time customer Colin Mitten, who works for Costain Construction. With your help we raised over £2000 for the ''Costain 150 Challenge''
